Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: Conveyancing Legal Assistant
Location: Hybrid / Work from Home (Makati or Pampanga Office)

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.


As a Conveyancing Assistant, you will be a trusted advisor and expected to support proactively and effectively within the business/firm.

To be successful in this role, you will be expected to understand the business, and demonstrate a high level of business acumen and exceptional organisational skills which will contribute to seamless day-to-day operations.


Main Tasks

• Creating PEXA – date entry

• Opening files

• Ordering searches

• Preparation of Duties online form

• Preparation of draft figures 1 week in advance

• Final figures preparation

• Following up with clients for instructions

• Booking in settlements with all parties

• Ordering SettleIT (QLD)

• Preparation of OSR form QLD

• GST form 1 and 2 preparation and lodgement

• After settlement letters and sending out BCCM forms (QLD) and Notice of Acquisition (VIC)

• Coordinate travel and accommodation requirements if needed

• Office Coordination, general office support, and other business matters when required

Account Management

• Be professional/courteous/polite on all communications

• Raise emerging issues, concerns, or areas of opportunity that affect clients’ experience and/or the effectivity and efficiency of processes

• Maintain a high level of quality and efficiency on all tasks managed by observing best practice and utilizing available tools

• Ensure attendance, participation, and cooperation during knowledge transfer sessions and other meetings

• Represent hammerjack and brands in a professional manner


• Should be a graduate of a 4-year course
• An advanced diploma on Conveyancing is very advantageous

Product Knowledge

• Amenable to a hybrid work setup
• Proven working experience as a Legal or Conveyancing Assistant
• Proficiency in English is a must
• Familiarity with legal procedures and protocols
• Satisfactory knowledge of day-to-day operations of a legal office
• General admin assistance experience with small to medium-sized businesses
• Ability to juggle multiple activities and work under pressure

System and Application Knowledge

• Working knowledge of the LEAP software is strongly regarded
• Working knowledge with PEXA is preferred
• Knowledge with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
• Ability to learn new systems and tools as needed

• Works within the Hammerjack and Client quality guidelines
• Ensures quality of work being delivered without being supervised

What's in It for You:

  • Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
  • Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
  • Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
  • Dynamic Open Spaces: Conducive for productivity and creativity.
  • State-of-the-Art Security: Ensuring your safety and peace of mind.
  • Game Rooms: Take a break and unwind with our recreational facilities.
  • Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
  • Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
  • A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
  • Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.