Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: AP/Accounts Assistant
Location: Hybrid in Makati or Pampanga Office

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

Job Overview

The Accounts Payable & Accounts Assistant is responsible for managing all accounts payable functions and ensuring the efficient execution of administrative procedures for the organization. This role encompasses the continuous monitoring and control of the creditor ledger, establishment of effective payment processes, accurate processing of supplier invoices, and timely payments to third-party suppliers. Additionally, the role includes coordination of office supplies and building maintenance for the company.

Responsibilities

1. Reports & Internal Controls:

• Maintain an accurate and up-to-date cash forecasting system.
• Ensure timely completion of month-end processing and reporting requirements.
• Investigate and resolve invoice discrepancies and anomalies.
• Identify and clarify any unusual or questionable invoice items or pricing.
• Prepare and assess ageing reports, clear outstanding invoices and balances.
• Run and reconcile reports, including open purchase orders (POs) and received-but-not-invoiced POs.
• Forecast creditor payments and provide reports to the Finance & Shared Services Manager.

2. Accounts Payable Functions:

• Process supplier invoices promptly, ensuring authorization aligns with company standards.
• Reconcile company ledgers and maintain a disciplined payment schedule.
• Ensure accurate allocation of invoices and adherence to supplier agreements.
• Establish and maintain an organized filing system for transactional data and correspondence.
• Process and remit employee expense reimbursements and reconcile petty cash.
• Reconcile company credit card statements.
• Manage and process journals for prepayments, intercompany accounts, and fixed assets.
• Maintain effective communication with suppliers via email and phone

3. Capex & Inventory

• Reconcile inventory accounts and liaise with warehouse teams for consistency.
• Process stock adjustments and invoices.
• Manage outstanding PO accruals.
• Create and maintain an asset register in Axapta and process periodic depreciation entries.

4. ATO Obligations

• Calculate and lodge Business Activity Statements (BAS) as required.

5. Shared Services (in collaboration with Accounts Receivable):

• Collaborate with the Accounts Receivable officer and support the Finance & Shared Services Manager with retail trackers and salon reporting.
• Welcome visitors to the premises and manage front-desk activities.
• Ensure the cleanliness and organization of shared spaces, including meeting rooms and the kitchen.
• Coordinate couriers, mail pickups, and distribution.
• Manage office supplies, including stationery, groceries, and staff recognition items.
• Liaise with service providers for building maintenance and equipment repairs.
• Conduct end-of-day security checks for the premises.
• Provide general office support and effectively communicate with internal departments and customers.

General

• Perform additional tasks as directed by management, aligned with your skills and qualifications.
• Uphold workplace health and safety (WHS) practices.
• Adhere to all company policies and procedures

Qualifications

• Proven experience in accounts payable.
• Proficiency in MS Office and familiarity with Axapta (or similar accounting software).
• Understanding of corporate trading terms and conditions.
• Experience managing supplier relationships and communications
• Strong interpersonal and stakeholder management skills.
• Proficiency in negotiating and achieving results.
• Excellent written and verbal communication skills.
• Highly organised, analytical, and detail-oriented.
• Problem-solving mindset focused on business improvement.
• Ability to prioritise tasks and meet deadlines.
• Strategic thinking with a focus on teamwork and collaboration.
• Professional integrity and a commitment to confidentiality.

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.