JOB OVERVIEW

The bookkeeper is responsible for maintaining clients’ accounting records. Day-to-day activities include recording transactions such as income and outgoings and posting them to various accounts, assistance with payroll and accounts payable, and summarising financial data in emails for the purpose of updatingclients

DUTIES AND RESPONSIBILITIES

Process and Change Management

• Record transactions such as income and outgoings, and posting them to various accounts

• Process bill payment batches to be sent to client for payment

• Process pay-runs to be sent to client for payment

• Process manual journals

• Produce various financial reports

• Reconcile reports to third-party records such as bank statements and online business platforms

• Manage client list and reports

• Assist in preparing business activity statements and income activity statements

• Complete weekly, monthly and quarterly checklists detailing bookkeeping work performed for review by Account Manager

• Email clients to summarise the status of their bookkeeping for them

• Perform proper online filing and safekeeping of company’s documentation, processes, and clients’ documentation

• Create processes off loom videos created by the team

• Document system operating procedures and update processes to ensure smooth functioning and efficiency

• Recommend course of action and implement as approved

 Ad hoc tasks

• Any task deemed necessary by the Account Manager involving client management

• Perform training in downtime to improve own skills and share knowledge with team

KEY RESULT AREAS AND PERFORMANCE INDICATORS (KRA’s & KPI’s)

• Productivity needs to meet the minimum expectation set for each task

• Accuracy and quality of work is a requirement and will be measured

• Punctual and regular attendance is an expectation

QUALIFICATIONS

Education

• Bachelor’s degree in accounting, finance, or related field in bookkeeping preferred

Product Knowledge

• Has done bookkeeping as a career, preferably with an Australian Bookkeeping firm, with multiple clients

• Understanding of Australian business structures, i.e. sole trader, company, partnership

• Understanding of Australian GST law, including preparation of business activity statements and income activity statements

• Process development skills

• Excellent customer service skills

System and Application Knowledge

• Knowledge of Microsoft Office applications such as Outlook, Word and Excel

• Must have end to end experience in Xero

• Has Receipt Bank/HubDoc experience

• Preferably has experience with Tanda

• Preferably has experience with Karbon

• Has the ability and willingness to learn new systems and tools - who is tech-savvy

Quality

• Punctuality, transparency in all communications, and regular attendance are expectations
• Works within the Hammerjack quality guidelines

• Ensures quality of work being delivered without being supervised

Communications Skills

• High level of written and verbal skills

• Works well and communicates well with a team