JOB OVERVIEW

The Bookkeeper will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments. Utilizing accounting software and spreadsheets, the candidate will be responsible for month-end accounting including reconciling accounts, maintaining source documentation, and preparing support calculations. The ideal candidate will possess a strong grasp of financial principles, exceptional organizational abilities, proficiency in accounting software, and a meticulous approach to ensure precision and compliance with accounting standards.

DUTIES AND RESPONSIBILITIES

• Reconciliations and month-end
  • Reconcile bank accounts and credit cards in Xero, resolve any failed/bounced payments
  • Reconcile GL accounts by month-end timelines as per the company`s bookkeeping manual and company`s Finance policy
  • Process payroll journals, and reconcile payroll clearing account in accordance with month-end timelines
  • Maintain Fixed asset register and process associated journals including depreciation
  • Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, leave provisions.
  • Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance

• Accounts Receivable
  • Process invoices in Xero
  • Maintain debtor ledger in Xero
  • Implement and oversee a collections process including regular communcation to stakeholders of outstanding amounts and actions to chase outstanding invoices

• Accounts Payable
  • Process supplier invoices in Xero, including GL code
  • Process employee expense reimbursement requests
  • Post credit card transactions including GL coding and attaching relevant documentation
  • Send reminders for bills awaiting approval in the accounting system
  • Set up payment batches for approved bills and submit to relevant payment authorizer for approval
  • Send remittance advices to paid suppliers
  • Manage unpaid supplier invoices
  • Maintain creditor files
  • Implement and oversee AP process each week/fortnight included commication on when invoices need to be submitted / cut off times and approval deadlines

• Tax / Compliance
  • Assist Finance Business Partners with preparation of monthly BAS.Assist Finance Business Partners with preparation of monthly PAYGW review.
  • Assist in yearly FBT reviews and workings.

• Learning & Development
  • Proactively display and maintain an understanding of the skills, knowledge and competencies required to perform the role.
  • Identify issues and independently seek a resolution, utilising the support and knowledge of colleagues.
  • Work cooperatively with others, providing a positive influence.
• Cashflow forecast
  • Maintain a cashflow forecast to ensure sufficient cashflow is held in the business

KEY REQUIREMENTS

• 3+ years of Australian accounting and bookkeeping foundations
• Formal accounting qualifications such as a Diploma in Accounting or Bachelor’s Degree
• Excellent communication (written and verbal) and collaborative skills.
• Proficient in Xero, Microsoft Excel, and Microsoft Teams
• Experience in Accounts Payable, Bank reconciliations, and posting manual journals
• Proficient in MS Office (excel & word)
• High attention to detail and accuracy
• Experience with Astute, Employment Hero, and Astute Payroll are ideal